SOME FACTS ABOUT DOCUMENT IMAGING
North West Imaging Technology
North West
Imaging
Technology
supports the following organizations:
RISK MANAGEMENT & LOSS OF INFORMATION:
It has been reported that companies which suffered a total loss of their documents due to any disaster went out of business within one year.
The recent concerns on terrorism have brought home to many companies that the cost from these incidences is far greater then the cost of digital archiving .
HIPPA COMPLIANCE:
All documents will be protected against theft, accidental damage or loss which improves your legal compliance.
SAVE TIME AND MONEY:
Access to scanned information is faster for your entire company.
It improves customer service by retrieving needed information immediately.
A typical office worker spends about 40 minutes each day finding documents, according to a Gartner's consultant survey.
Having your documents archived will reduce labor costs.
EMPLOYEE INFORMATION PROTECTION:
By having employees records scanned they can be easily secured in a locked fire safe box.
Fire safe boxes are rated according to the type of records you are storing.**
**Make sure your safe is properly rated for your scanned items**
Your company can streamline transactions by incorporating document imaging in every day use by sharing secure and easy accessed files.
DOCUMENT ACCESS:
ONLY NORTH WEST IMAGING TECHNOLOGY PERSONNEL will have access to any of your files & information.
No files will ever be duplicated, scanned, copied, transmitted, shared, altered in any way,or destroyed without the expressed written consent of the document's owner/owners.
North West Imaging Technology will maintain a strict confidentiality code.
Your company will be provided with copies of all scanned documents, pictures, etc., on either a CD-ram, or an external hard-drive, or both.
You will be able to share, export, and secure all your digitally imaged files immediately.
QUALITY CONTROL:
North West Imaging Technology will follow very strict QC policies, using a 3 point check system for quality conversion.
*** OUR COMPANY WILL NOT DUPLICATE ANY ILLEGAL OR OFFENSIVE RECORDS , ACCORDING TO OUR COMPANY STANDARDS ***
ELECTRONIC FILE IDENTIFICATION:
North West Imaging Technology will index each scanned document according to your specific indexing criteria.
ADDING NEW INFORMATION TO YOUR SCANNED FILES:
North West Imaging Technology can scan and insert additional files as needed, using your existing indexing criteria.
IS THE SCANNING PROCESS GOING TO INTERFERE WITH COMPANY ROUTINES OR BUSINESS?
No, North West Imaging Technology will package, transport, and secure your valuable documents, logging the documents on our tracking system.
We will be able to track each file through the converting process and send you via fax or e-mail, requested files in our possession at no charge to you.
This will not interrupt your business work flow.
We can check the status of any file during the entire converting process, assuring high quality results.
COMPATIBILITY......?
Each document scanning and converting job is unique to your own specific needs.
At North West Imaging Technology, we will provide you with the best results for you scanning needs, whether for home or business.
ARE SCANNED DOCUMENTS LEGALLY ACCEPTED FOR ADMISSION IN COURT?
The Uniform Rules of Evidence US 128-0060-00 to 0170-001 clearly establishes the basis for admitting records that are maintained on document imaging systems into evidence.
These laws admit any duplicate of records into evidence provided they accurately duplicate the originals.
Electronic imaging technology (document imaging) is a duplication reproduction technique, exhibiting the same characteristics as a photocopy, microfilm, legally acceptable for admitting as evidence.
WHAT HAPPENS TO YOUR FILES AFTER THEY ARE SCANNED?
North West Imaging Technology will return your documents to you for your choice of storage,or destruction.
There will be an additional fee for documents needing to be reassembled to their original formation.
Your company's documents, or home files will be handled with complete security and confidentiality.
Only North West Imaging Technology's personnel will pick up, handle and secure any files, whether
hard copies or digitally converted copies.
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